Job Details

Job Title: Office Administrator
Reports To: Pastor and Staff-Parish Relations Committee (SPRC)
Status: Part-Time
Location: United Methodist Church of Westport & Weston, Westport, CT
Date Posted: July 25, 2025 Salary Range: $25,000-$30,000

Position Summary:

The Office Administrator ensures the smooth operation of the church office, supporting the pastor, staff, and congregation through proactive communication, timely record-keeping, and excellence driving administrative coordination throughout the church operations.

Key Responsibilities:

Administrative Support

• Manage daily office functions; serve as first point of contact.
• Provide administrative assistance to the pastor and ministry teams.
• Prepare weekly bulletins, worship materials, announcements, and special service programs.
• Maintain the church calendar and coordinate building use.
• Assist with seasonal mailings and event preparation.

Communication

• Relay pastoral care needs promptly.
• Manage phone, email, website, social media, and printed communications.
• Support proactively event logistics and communication tools (e.g., RSVP forms, permits, banners).
• Prepare various reports for church meetings, conferences.

Records Management

• Assist with membership and attendance records.
• Generate member directory and synchronize mailing lists.
• Prepare reports and ensure compliance with record-keeping standards.
• Communicate with and maintain records for our facility rentals including scheduling and confirming payment.

Financial Coordination

• Forward payables to Treasurer/Bookkeeper.
• Track rental agreements, COIs, and payments.

Facility Oversight

• Liaise with Trustees on maintenance, rentals, and scheduling.
• Manage office supplies and equipment servicing.

Qualifications:

Education & Experience

• High school diploma required; degree in business/communications preferred.
• 3+ years of office or administrative experience; church/nonprofit background preferred.

Technical Skills

• Proficiency in Microsoft Office; familiarity with Google Workspace.
• Experience with church management software (e.g., Breeze), Canva, and website/social media tools. Basic graphic design skills (e.g., Canva, Adobe Express).
• Experience with church management software (e.g., Breeze, Realm, Church Windows) preferred.
• Proficient in managing website content and basic forms design (Wordpress). And with community engagement and calendar tools (Constant Contact, SurveyMonkey, SignUpGenius, MyChurchEvents, etc).
• Proficiency leveraging social media platforms.

Personal Attributes

• Organized, communicative, discreet, and collaborative.
• Warm, welcoming, and aligned with United Methodist Church values.

Schedule & Compensation:

• September–June: 25 hrs/week, Mon–Fri, 9:30 am–2:30 pm
• July–August: 20 hrs/week, Mon–Fri, 9:30 am–1:30 pm