Job Details

CAET Project Management Consultants, LLC (CAET PMC) is seeking a full-time Project Coordinator / Project Administrator (Aviation) to join our dynamic team. CAET PMC is a boutique project management firm specializing in owner’s representation, contract administration, risk mitigation, construction management, and brand program management.

We are looking for a professional, energetic, and detail-oriented individual who thrives in a fast-paced environment. The ideal candidate is a self-starter with strong administrative experience, excellent communication skills, and the ability to manage multiple priorities with precision and poise.

Key Responsibilities

• Provide administrative and coordination support across multiple active aviation-related projects.
• Maintain and update project documentation.
• Track project progress using tools such as Smartsheet and Excel; generate reports as needed.
• Coordinate meetings, prepare agendas, and follow up on action items.
• Support procurement processes and maintain logs for submittals, RFIs, and pay applications.
• Liaise with internal teams, consultants, contractors, and clients to ensure timely communication and documentation flow.
• Organize and manage digital project files using platforms such as OneNote, Teams, and Bluebeam Revu.

Required Qualifications 

• Minimum with 2-3 in project coordination or administrative support role.
• Proficiency in Microsoft Office Suite, especially Excel (pivot tables, formulas, charts).
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently and take initiative.
• Ability to learn project management tools such as MS Project, Unifier, Teams, OneNote, and Bluebeam is preferred.

Desirable Attributes 

• Experience in aviation or airport-related projects is a plus.
• Highly detail-oriented with strong analytical and problem-solving skills.
• Adaptable and able to respond to changing client and team needs.
• Strong interpersonal skills and a collaborative, team-oriented mindset.
• Previous experience in a corporate or professional office environment.
• Proficient in Office 365, SharePoint, and digital collaboration platforms.

Must be able to pass background check as required by Access DFW for a SIDA badge.

Ability to escort contractors around the airport.

Preferred interest in aviation

Education

·       Bachelor’s degree preferred in construction management, communications, or business.