Job Details

• Weekly schedule- Monday-Thursday 9am-5:30pm Friday 10am-4pm
• Attire- Business casual (no hoodies, sweatshirts, sneakers or ripped denim M-Th)
• Print, process (date stamp received) invoices received via e-mail/mail and post-- Daily
• Code and distribute utilities—as received (all Commercial and Public Space for Residential)
• Utility tracking
• Accounts Payable data entry
• Calendar coordination—Monthly
• Request and maintain Certificates of Insurance for Vendors (and Movers/Projects)
• Request and maintain Certificates of Insurance for Tenants and track on COI Tracker
• Process residential returned checks – as needed
• Maintain Courier log for outgoing packages
• Distribute all incoming mail and packages
• ‘Gatekeeper’ for all incoming guests / tenant phone calls for property management

Filing

• All Accounts Payable check run filing
• All pink and white journal entries for all properties/entities weekly
• Cash receipts and bank reconciliation
• Account analysis and wire transfers
• Create new books for Pink, White, Cash Receipts, Cash lists, Account Analysis, and Wire Transfers for all Accountants
• Remove all financial books from Accountant’s offices and file in the copy room to make room for the newly created books.

Office

• End of day office close down- lights in reception and conference room off
• Run dishwasher in kitchen and beverage center
• Maintain wink wall monthly with birthdays/anniversaries/Holidays
• Handles all maintenance/repair issues for copiers, postage machine, and coffee machines
• Ensures copiers are stocked with paper, cleaned, and toner cartridges are replaced as needed
• Order and stock all Office and Kitchen supplies
• As requested, order office supplies for Commercial properties
• Ensures that all Mail and Fed Ex items are dropped off downstairs once a day by 5 pm