Job Details

Position: Administrative Assistant

Pay Rate: $23.00 /hourly

Location: Elk Grove, CA

Schedule: Monday - Friday | 8:00am - 5:00pm

Job Description:

We are seeking an Administrative Assistant to provide department support and advanced vocational administrative assistance to a senior director/division manager and employees in all functional areas.

Duties and Responsibilities:

• Sales Support: Typing, filing, preparing reports, fulfilling any requests from District Managers and Division Manager. 
• Discount Processing: Process discounts through Incentive Automation system, or through SAP. Be familiar with all current Sales Bulletins, and all basic rules of incentives. 
• Accounts Payable: Ensure all bills are signed by the correct supervisor, coded properly, and given to appropriate Manager for signature. 
• Administrative Support: Provide support to Sales, Service and Parts Departments as needed. 
• Google forms: Create and process as needed.
• Miscellaneous: Order supplies for Division personnel, copy machine maintenance, mailroom upkeep, and special projects as assigned. 
• Division Activities: Help coordinate holiday, summer and employee moral events. 
• Sales Policy: Process all sales policies and transfer to the joint spreadsheet for corporate review.
• Communicate:  Email/verbally with the dealers in relationship to incentive processing and any other dealer related inquiries. 
• Additional duties as required by management. 

Qualifications:

• Associate’s degree preferred.
• 3 years related experience required.
• Ability to use a computer to enter and/or retrieve information.
• Proficiency using Microsoft Word, Excel, Access and PowerPoint, and the ability to quickly learn and use other software packages.
• Ability to perform basic mathematical calculations, addition, subtraction, multiplication, division, use of fractions and percentages.
• Effective verbal and written communication skills.
• Excellent customer relation skills.
• Good time management skills and ability to multitask.