Job Details

Events Coordinator 

Location: Parsippany, NJ (Hybrid)

Direct Hire 
 

• The firm operates on a hybrid schedule with the majority of their positions (3 days in, 2 days remote)

Note:

• Law firm has 13 offices and around 325 attorneys. Looking for candidates who have come from firms roughly around the same size or bigger.

Position Summary:

The Events Coordinator supports the logistics and internal coordination of firmwide events. Reporting to the Events Manager and Director of Events, this role is ideal for a detail-oriented, proactive team player.

Key Responsibilities:

• Support event execution under the guidance of the Manager and Director.
• Liaise with office administration, finance, facilities, and marketing technology.
• Serve as contact for external vendors and production partners.
• Conduct venue research and manage logistics such as catering and A/V.
• Track RSVP responses, prepare name tags and print materials.
• Maintain planning checklists and project timelines.
• Assist with post-event reporting and feedback tracking.
• Manage event materials and giveaways (inventory, ordering, and shipping)
• Process check requests and track vendor payments
• Maintain tracking documents for logistics and deadlines
• Provide day to day event support as needed
• Provide day of event support as needed

Qualifications:

• 2–4 years of experience in professional events coordination 
• Strong organizational and time management skills.
• Ability to manage multiple projects with precision.
• Professional demeanor and client-service orientation.