Job Details

Principle Duties and Responsibilities:
Responsible for all accounting work necessary to ensure accounts payable are processed in a timely and efficient manner:

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/ expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding mernos; issuing stop-payments or purchase order amendments.
• Handles all vendor correspondence via phone or email.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Pays associates by receiving and verifying expense reports; preparing checks.
• Maintain accounting ledgers by verifying and posting account transactions.
• Code invoices accordingly.
• Prepare and process weekly payments (checks, wires, ACH and credit card).
• Investigate and resolve problems associated with processing of invoices and purchase orders
• Report sales taxes by calculating requirements on paid invoices.
• File and maintain all accounting documents and records.
• Review and audit expense reports.
• Enter payables and maintain an up-to-date system.
• Open new vendor accounts.
• Disburse petty cash by recording entry; verifying documentation.
• Update job knowledge by participating in educational opportunities.
• Perform other related duties and projects as directed by supervisor.
• Bank Reconciliation.

Qualifications:

• College degree in Accounting/Finance.

• Quickbooks experience.
• Enter payables and maintain an up-to-date system.
• Knowledge of federal & state tax regulations.
• Attention to detail, thoroughness, organization.
• Analyzing information.
• Proficient with MS Word and Excel computer software and a ten-key calculator.

• Generating a Profit and Loss document and Balance Sheet