Job Details
Corporate Event Planner
StandardBryan Allen Events LLC
San Mateo, CA
Category
Arts and Entertainment
Job Type
Full_Time
Salary
85000USD - 105000USD per year
Posted Date
July 12, 2025
Job Description
Job Description
Contractor Position: Please note, this will be a contracted position with our client, Gilead Sciences (August 2025 - December 2025 and maybe through 2026). Learn more about Gilead Sciences here: https://www.gilead.com/.
Job Overview:
- Responsible for project management and coordination of all event planning logistics pertaining to US Medical Affairs External Programs, mainly to Advisory Meetings
- Use Gilead project management software (Asana) and templates to effectively manage simultaneous programs from the US Medical Affairs Meeting & Events team
- Coordinate and process external speaker contracts, payments, and reporting pertaining to US Medical Affairs Meeting & Events Team
- Provide onsite support during US Medical Affairs meeting & Events programs to ensure accurate execution of program plans
Tasks:
- Collaborate with the US Medical Affairs team to forecast upcoming programs and provide project plans on all relevant projects
- Maintain all calendars and communication for internal and external audiences of the US Medical Affairs events, including but not limited to Advisory Meetings
- Manage the venue sourcing, selection, and management process pertaining to US Medical Affairs external programs. Management of venue responsibilities include but not limited to; contract reviews, food and beverage orders, space set-up and audio-visual order
- Maintain Gilead’s project management software (Asana) up to date with project details including capture of key project deadlines and milestones
- Maintain detailed program budget sheets and ensure accurate and timely budget reconciliation process
- Develop, test, and launch registration platforms pertaining to Medical Affairs programs, which may include hotel and air coordination for HCP attendees
- Develop and print any necessary onsite materials
- Ensure all documentation for program management is captured and achieved accordingly for relevant programs.
- Maintain the appropriate documentation and approvals for all necessary programs, including use of Veeva Events Management system
- Travel to and provide onsite delivery of US Medical Affairs programs
Qualifications/ Desired Skills:
- Demonstrate developing skills within analytical expertise, influence, and initiative:
- Initiative within planning and proactivity – operates outside the scope of expectations and is pro-active in taking on additional cross-functional responsibilities to improve efficiencies.
- Strategic thinking – demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcome.
- Pro-actively identifies gaps and increases efficiencies in current standard operating processes.
- Proficient in Microsoft Office suite. Comfortable embracing new technologies and digital tools such as financial management, work order management and mobile app technologies
- Experience with Sharepoint, SAP/Ariba advantageous
- Must have demonstrated excellence in negotiating vendor contracts and managing vendors
- Must have demonstrated excellence in managing multiple, simultaneous, complex projects
- Must have demonstrated excellence in providing customer service and establishing effective working relationships with a diverse range of internal and external key stakeholders.
- Must have demonstrated excellent communication and problem-solving skills
- Must have demonstrated excellence in working independently under pressure
- Must have demonstrated success in supervising the tasks of more junior employees
- Must have experience in giving formal presentations to internal groups or departments
- Execution and problem-solving skills under pressure is core to this role.
Specific Education and Experience Requirements:
- Requires a minimum of 2-years relevant experience in the project planning.
- Pharmaceutical or health care industry an advantage.
Company Description
Ad Information
2d332278
$0.06
cpc-felonyrecordhub-standard
Standard
USD
System Information
July 17, 2025 23:50
July 21, 2025 08:41
July 21, 2025 08:41
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