Job Details

We are looking for a highly organized and experienced Production Assistant with approximately 3 years of hands-on experience in garment production. The ideal candidate will be responsible for overseeing daily communications with overseas factories, managing production timelines, and ensuring product quality and timely delivery. This role requires a strong understanding of the production cycle and the ability to work independently in a fast-paced environment.

Key Responsibilities:

Communicate daily with overseas vendors to manage production schedules and ensure on-time deliveries

Coordinate fabric, trim, and sample approvals in collaboration with cross-functional teams

Manage and track samples and swatches by purchase order (PO)

Upload and maintain PP (pre-production) and TOP (top-of-production) sample images in internal systems

Track import timelines and ensure alignment with approval and delivery deadlines

Maintain and update daily Work-In-Progress (WIP) reports with accuracy

Review daily production updates and provide actionable feedback to vendors

Analyze and adjust shipping schedules based on container diagrams and cancel dates

Review and verify shipping documents, updating order status accordingly

Evaluate PP and TOP samples for quality, accuracy, and adherence to tech packs

Assist with pre-buy tracking, including fabric POs, ETDs, and production planning charts

Maintain up-to-date cost sheets and support cost tracking across multiple seasons

Qualifications:

3 years of relevant experience in apparel production or a similar role

Strong verbal and written communication skills, including experience in communicating with overseas factories

High attention to detail and ability to review technical aspects of garment production

Solid understanding of production workflows, materials (fabric/trims), and timelines

Strong organizational and time management skills with the ability to prioritize under tight deadlines

Proficiency in Microsoft Excel and production tracking systems is a plus

Ability to work both independently and collaboratively within a team setting