Job Details

Key Responsibilities:

• Handle administrative duties to ensure smooth office operations.
• Manage bookkeeping tasks and payroll processes.
• Provide exceptional customer service to support the business.

Ideal Candidate:

• Independent self-starter with strong integrity.
• Proficient in administrative and financial management tasks.
• Interest in contributing to the growth and success of the company.

Major Responsibilities and Activities

Office Management

• Report directly to the owners and Operations Manager.
• Handle general sales inquiries, estimates, invoicing and assist customers in navigating the company website.
• Perform daily office tasks such as scanning, printing, organizing, reconciling, managing work orders, and ordering supplies.

Bookkeeping and Human Resources

• Oversee company QuickBooks Online files, including invoices, quotes, and inventory management.
• Accounts Receivable: Manage invoicing, payment tracking, collections, and physical bank deposits.
• Accounts Payable: Enter bills, scan documents, communicate with vendors, and process bill payments.
• Maintain employee records and process weekly payroll through an external payroll vendor (ADP).
• Conduct monthly account reconciliations for bank accounts and credit card statements and to prepare month-end financial reports for review.

Job Requirements

Qualifications

• Must align with company values.
• Associate’s degree or Four Year degree is preferred but not required
• Minimum of 3–5 years of experience in bookkeeping / accounting / small business office management is required

Skills

• Proficient in computer applications such as MS Word, Excel, and Outlook.
• Experience with QuickBooks required (QuickBooks Online preferred).
• Strong written and verbal communication skills.
• Ability to meet deadlines, multitask effectively, and collaborate as part of a team.

Attributes

• Exceptional attention to detail, accuracy, and organizational skills are essential for success in this role.