Job Details

ONSITE

RESPONSIBILITIES
 

• Answering phones, responding to emails, and managing both internal and external correspondence. 
• Organizing meetings, appointments, and travel arrangements for staff. 
• Record Keeping:
• Maintaining office records, files, and documentation
• Overseeing the smooth functioning of the office, including managing supplies, equipment, and facilities. 
• Serving as the first point of contact for visitors and clients, providing a welcoming and helpful experience. 
• Providing administrative support to various departments and employees as needed. 
• Managing office expenses, invoices, and potentially assisting with basic accounting tasks. 
• Assisting with onboarding new employees, maintaining personnel records, and ensuring compliance with company policies. 
• Coordinating with vendors for office supplies, maintenance, and other services. 
• Tenant Relations
• Meeting Minutes
• Scheduling
• Assist with Purchase Orders and Contracts
• Contractor Coordination
• Other office duties

REQUIREMENTS

• Degree preferred
• 2+ years office/admin experience
• Strong organizational and time management skills .
• Excellent communication and interpersonal skills .
• Proficiency in Microsoft Office Suite: (Word, Excel, PowerPoint, Outlook).
• Yardi experience a plus
• Ability to multitask and prioritize effectively .
• Problem-solving and critical thinking abilities .
• Attention to detail and accuracy .
• Customer service skills . 

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