Job Details

Position Summary

The Project Administrator provides critical support to Project Managers by handling tactical project management tasks, coordinating communications, and planning for manpower, materials, and tools. This role serves as the organizational backbone of projects, ensuring smooth operations and efficient resource allocation.

Key Responsibilities

• Assist Project Managers with day-to-day project administration and documentation 

• Coordinate manpower scheduling and allocation across multiple projects 

• Plan, track, and coordinate material deliveries and inventory 

• Maintain tool and equipment inventory, scheduling, and maintenance records

 • Prepare and distribute project documentation, including plans, permits, and specifications

 • Process purchase orders, change orders, and payment applications

 • Track project costs and assist with budget monitoring

 • Coordinate project meetings and prepare meeting minutes

 • Maintain project files, both physical and digital

 • Process subcontractor and supplier documentation and agreements

 • Support project closeout and documentation completion

 • Assist with project scheduling and timeline tracking

 • Coordinate communication between office, field personnel, clients, and subcontractors

 • Generate and distribute reports on project status and metrics

Required Qualifications

• Associate's degree in construction management, business administration, or related field (or equivalent experience)

 • 2+ years of experience in construction administration or related field

 • Strong organizational and multitasking skills

 • Proficiency with Microsoft Office applications (especially Excel)

 • Expertise using Procore for Project Management

 • Detail-oriented with excellent record-keeping abilities

 • Strong written and verbal communication skills

 • Basic understanding of construction processes and terminology

 • Experience with data entry and document management

 • Ability to prioritize tasks in a fast-paced environment

Preferred Qualifications

• Bachelor's degree in construction management or related field

• Experience with construction estimating software

• Knowledge of scheduling software (Microsoft Project, Primavera, etc.)

• Understanding of basic accounting principles

• Experience with procurement and inventory management

• Familiarity with construction contracts and documentation

• Experience working with union contractors and documentation requirements

Physical Requirements

• Primarily sedentary work with occasional site visits

• Ability to sit for extended periods at a computer workstation

• Capable of lifting up to 25 pounds occasionally

• May require standing, walking, and navigating construction sites occasionally

Work Environment

• Primarily office-based with occasional visits to construction sites

• Professional office setting with standard office equipment

• May require use of personal protective equipment during site visits

• Regular business hours with occasional overtime during busy periods

• May require travel between office and project sites