Job Details

Recent graduate with administrative skills looking to build your career? Looking to GROW your career in Commercial Property Management? Then THIS is the role for you! Commercial property management company is seeking to add a Property/Administrative Assistant to their OC portfolio. Position will base in Newport Beach and work to manage a mixed industrial and office portfolio of properties throughout the Orange County and South Los Angeles areas. Great opportunity for career development and growth! Company offers great benefits, opportunities for career growth, skill development and MUCH MORE!!

Responsibilities will include:

• Answering phones and greeting incoming guests or tenants
• Maintaining all files for tenants
• Gathering certificates of insurance and business licenses
• Managing expiration dates for both certificates and license
• Dispatching maintenance for tenant requests
• Communicating with vendors and contractors
• Maintaining vendor files
• Receiving and coding incoming accounts payable
• Scheduling meetings for Manager
• Coordinating tenant appreciation days
• Preparing correspondence and reports for Manager
• Communicating with tenants about external improvements or cleaning schedules
• Resolving customer/tenant questions or concerns

Specialty Qualifications:

• Strong communicator with excellent people skills
• Ability to listen and provide solutions for tenants
• Solid accounting and financial knowledge

Qualifications:

• Strong people and communication skills
• BA or BS highly desired
• Strong MS Office - intermediate to advanced