Job Details

Job Title: Bilingual (English and Spanish) Front Desk Administrative Assistant Bilingual (English and Spanish) Front Desk Administrative Assistant – Mail Management Focus

Location: Dallas, Texas
Company: Angel L. Reyes & Associates, PC
Position Type: Full-Time

About Us

Angel L. Reyes & Associates, PC is a thriving personal injury law firm with a high-volume, fast-paced office environment. We are committed to delivering outstanding legal services and supporting our team with a strong administrative backbone. We are currently seeking a reliable, bilingual Front Desk Administrative Assistant who excels in organization, punctuality, and especially mail handling—a vital function of this role.

Job Overview

This position is far more than just greeting clients—it is an essential operations role. The front desk assistant is at the heart of our daily workflow, particularly in managing a large volume of daily mail. We rely on this individual to process, sort, and scan critical correspondence with accuracy, speed, and discretion.

Key Responsibilities

• Greeting & Front Desk Management: Warmly welcome and direct clients, attorneys, medical providers, and other visitors with a professional demeanor.

• Mail Management (Priority Focus):

  • Open, sort, and distribute a high volume of incoming mail daily.

  • Identify and scan documents for routing into our AI-powered legal systems.

  • Track and organize time-sensitive materials to ensure they are processed accurately and efficiently.

  • Prepare and manage outgoing mail and courier shipments.

• Administrative Support: Collaborate with a team of 3–4 admins to support various clerical and operational functions.

• Office & Kitchen Supplies: Monitor and restock supplies for shared areas, including conference rooms and kitchens.

• Meeting Support: Set up and assist with refreshments and clean-up for firm meetings or events.

Skills & Qualifications

• Bilingual (English/Spanish) is required.

• Exceptional punctuality – being on time every day is essential.

• Mail processing experience is a major plus.

• Comfortable with scanning software, copiers, and digital organization tools.

• Excellent organizational and multitasking abilities.

• Strong attention to detail—especially with time-sensitive and confidential materials.

• Polished communication skills, both in person and via phone/email.

• Team-oriented and calm under pressure.

Preferred Experience

• Prior experience in front desk, mailroom, or legal administrative work.

• Familiarity with high-volume mail environments.

• Professional, positive demeanor that reflects our firm’s reputation.

Why Join Our Team?

• Supportive team culture and strong leadership

• Competitive pay and potential for growth

• Make a direct impact on legal operations and client service

• Office Hours are Monday through Friday. Schedules will vary from 8am-5pm,  8:30am-5:30pm and 9am-6pm.