Job Details

JOB PURPOSE: Under the direction of the Procurement Manager and Procurement and Accounts Payable leadership, responsible for: -

Daily procurement activities to ensure timely and accurate delivery of products and contract services. Analysis of administrative spend at vendor level including actual vs. budget variance analysis. Ensures all services are within policy guidelines and maintains proper documentation for audit. Assist in ensuring all facility guidelines are met for survey inspections.

JOB RESPONSIBILITIES: Procurement Activities: - Provide exceptional customer service to internal customers and assist in processing requests for supplies and services. - Reviews and edits requisitions including consistency of Company, GL codes, prices, specifications, delivery dates, and shipping of vendors with purchase orders. - - Process orders for products, supplies, and services as needed via ERP system. - Assist with procurement projects (ie renovations, grants, etc.) - Maintain proper documentation as required by policy (ie capital bids, etc.) - Onboard new vendors for approval. - Communicate with vendors to expedite orders, resolve errors and unfilled orders to ensure delivery of supplies and services to residents, participants, and caregivers in a timely manner. - Maintains purchasing information in Workday, including but not limited to vendor information, quantities purchased, and negotiated prices. - Works with Accounts Payable to reconcile accounts as they arise. - Keeps Purchasing Manager informed of current activities including discrepancies/issues with vendors and internal customers.

JOB DESCRIPTION - Other duties as assigned. Financial Analysis: - Assist Financial Planning and Analysis department with monthly vendor level spend analysis and actual vs. budget variance. - Perform vendor specific invoice analysis, as assigned. - Assist Accounting and Treasury department with outstanding check analysis. Perform review and reconciliation with vendors to come up with resolution, then update Workday accordingly. - Assist in internal and external audit activities, i.e. gathering information and preparing responses to auditors. - Assist with the generation of 1099 files for the submission to IRS, ensure its accuracy and deadline. - Adaptable to new responsibilities. - Work on ad-hoc/special projects as assigned.