Job Details

Job Overview:
The Administrative/ Accounting Coordinator will assist in facilitating the daily workflow in the office.

Qualifications:

• Previous experience as a billing clerk or similar role.
• Bookkeeping experience.
• Familiarity with office equipment, such as copy machines, fax machines and multi-line phone systems.
• Comfort with using business email system, such as Microsoft Outlook.
• Strong communication skills.
• Strong math and excel skills.
• Strong attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Ability to handle sensitive and confidential information and situations.
• Excellent organizational and analytical skills.
• Strong sense of customer service both internal and external.
• Comfortable with routinely changing demands.
• Ability to handle multiple tasks and duties simultaneously.
• Ability to work occasional overtime as needed.

Responsibilities:

• Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails.
• Assist in handling payroll and personnel databases.
• Assist in sales order invoicing, posting, and processing accounts receivables and accounts payable.
• Verify state tax is correctly charged.
• Set up vendors and customers in accounting system ensuring information is complete.
• Track Project Manager and Supervisor receipts.
• Maintain accurate and complete records, including general ledgers, journals, invoices, receipts, and information related to supplies and inventory.
• Assist in daily, monthly, and annual activities and general ledger maintenance.
• Communicate to customers and vendors to discuss account status, changes, or discrepancies.
• Monitor customer payments and prepare billing reports.
• File and manage various company records appropriately.
• Assure compliance with company and other applicable policies as needed.
• Provide excellent customer service and maintain vendor/customer relationships.
• Perform other related tasks deemed necessary by manager.