Job Details

Do you have experience in commercial property management or a recent grad with administrative experience looking to start your career? Looking to start a position soon? We have the position for YOU!! Highly reputable commercial management company is looking for a temporary Administrative/Property Assistant to support a class A office building in the Irvine area near John Wayne. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, and if hired, opportunities for promotion to grow your career in the Property Management Industry!! This position will support an Property Manager for a Class A office property. Position offers exposure to an industry and company with GREAT growth potential.

Responsibilities:

• Answering phones and greeting incoming guests or tenants
• Maintaining all files for tenants
• Gathering certificates of insurance and business licenses
• Managing expiration dates for both certificates and license
• Acting as a liaison between ownership and tenants
• Dispatching maintenance for tenant requests
• Communicating with vendors and contractors
• Maintaining vendor files
• Receiving and coding incoming accounts payable
• Scheduling meetings for Manager
• Coordinating tenant appreciation days
• Preparing correspondence and reports for Manager
• Communicating with tenants about external improvements or cleaning schedules
• Resolving customer/tenant questions or concerns

Desired Skills:

• Ability to work well with others
• Ability to prioritize
• Detailed

Required Skills:

• BA or BS degree
• Intermediate MS Office skills
• 2+ year of office experience
• Commercial Property Management Experience a Plus