Job Details

Position Summary: We are seeking a detail-oriented and organized Buyer to ensure the timely and efficient delivery of materials and services. The successful candidate will maintain effective communication with vendors, expedite orders, and resolve any issues or delays. This role is key to managing procurement processes and supporting the organization's supply chain needs.

Essential Duties and Functions:

• Contact suppliers to ensure on-time deliveries and resolve potential delays.

• Generate quotes and bids from requisitions and manage sales support-related requests.

• Provide availability and lead-time information to internal stakeholders.

• Enter and issue purchase orders to suppliers via email and other communication channels.

• Collaborate with suppliers to address and resolve any delivery or quality issues.

• Ensure accurate information is maintained in the ERP system and assist with reviewing purchase orders for integrity.

• Expedite material orders based on immediate business needs.

• Handle the purchase of Maintenance, Repair, and Operations (MRO) items and office supplies.

• Maintain records of ordered goods and corresponding shipping dates.

• Confirm shipping dates with vendors and monitor shipping notices for potential delivery issues.

• Report significant shipping problems to the purchasing manager.

• Track shipments to identify delays and assign tracers to orders in transit.

• Foster and maintain strong business relationships with suppliers to ensure assistance with expedited shipping needs.

• Regularly update the database with the most current information and use daily reports to ensure timely delivery.

• Comply with company policies and procedures in all tasks.

Competencies:

• Strong communication proficiency

• Analytical skills for problem-solving

• Excellent interpersonal skills

• Teamwork and collaboration

Education and/or Experience:

• High school diploma or equivalent required

• 1-2 years’ experience in data entry or similar roles

• Supply chain certification preferred

• Manufacturing-related experience preferred

Additional Eligibility Requirements:

• Excellent organizational skills and attention to detail

• Proficiency in Microsoft Office Suite or related software

• Ability to present information clearly in one-on-one or small group situations to colleagues and stakeholders

• Strong math skills, including addition, subtraction, multiplication, division, and working with common fractions and decimals

• Ability to multitask and manage competing priorities effectively

• Ability to follow written, oral, or diagram instructions accurately

• Capability to compute rates, ratios, percentages, dimensions, weights, and convert between measurement units (including metric), as well as convert currency exchanges

Physical Demands and Work Environment:

• Occasionally required to stand or walk

• Primarily required to sit and work on a computer for extended periods

• Continually required to utilize hand and finger dexterity

This job description outlines the general content and requirements for the Buyer role but is not an exhaustive list of duties, responsibilities, or physical requirements. Management retains the right to assign or reassign duties as necessary. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job