Job Details

WHO WE ARE:

We are a diversified real estate investment holding firm with a proven track record in real estate private equity investments, construction & development management, and venture capital investments. We focus on defensive, value-added investing in traditional real estate asset classes, value focused cost-adjusted construction management, and early-stage venture capital investing in businesses strategically positioned along the real estate value chain. We are a growing firm and as we continue to grow, we’re looking for quality people who share our dedication.

WHAT WE OFFER:

Excellent compensation and benefits.

Support from a dedicated team and corporate office.

A dynamic team of industry professionals with growth potential at all levels.

WHAT WE ARE LOOKING FOR:

Currently seeking a Administrative Officer for a corporate, tenant, and business environment, in Coral Gables, FL area.

RESPONSIBILITIES:

First point of contact and will provide specialized services to our VIP clients, high-ranking managers, and guests to ensure they receive the best possible experience during their visit.

Perform administrative and reception duties for the corporate office, greet guests upon arrival, manage conference room bookings, process incoming and outgoing mail, handle, and route requests as needed, provide switchboard relief, arrange transportation and book travel for executives, and run errands.

Ensure and being involved in the day-to-day operations of the property, including, and not limited to accounting, tenant relations, and maintenance and repair service requests.

Assists the corporate executive's team and provide specialized services to our VIP clients, high-ranking managers, and guest to ensure they receive the best experience services.

Maintaining the physical asset and maximizing the financial returns from that asset in accordance with the owners' objectives.

Maintain office clerical, filing and record keeping systems.

Maintain conference rooms and prep for client meetings.

Maintain adequate inventory of all office supplies and contact all vendors when maintenance is required on general office equipment.

Process incoming and outgoing mail.

Book transportation and travel for executive team.

Assist with sorting and coding invoices for payment.

Assist and investigate cost reduction opportunities.

Assist to provide additional support and relief to other team members.

Ensures staff compliance with company policies and procedures.

Ensures staff performance of duties on a timely basis.

Assists with special projects and administrative tasks.

Performs other duties as assigned.

REQUIREMENTS:

Above average telephone and communication skills including the ability to read, write, and comprehend the English language at a fluent and professional level.

Strong communication skills paired with the ability to train and coach staff.

Strong analytical, problem-solving skills.

Attention to detail and exceptional follow-through.

Ability to multi-task in a fast-paced, ever-changing environment.

Operates the property efficiently in compliance with company guidelines in order to achieve maximum return on investment (ROI) for the property owner.

Manage the property office activities, oversees the maintenance and physical operations of the property through the utilization of maintenance supervisor and staff.

Maintains and utilizes level knowledge of common property management business practices in order to ensure effective implementation of plans and strategies and to ensure timely corporate reporting including:

communicates effectively to ensure goals are being achieved.

Models a high level of customer service and ensures all employees display a courteous and helpful attitude towards tenants, co-workers, and all visitors to the property.

Practices and promotes a team environment.

Follows and demonstrates company policies, procedures, and best practices, both as an individual as the first point of contact.

Other duties as assigned.

JOB TYPE: Full-time (Temporary Employment Contract)

BENEFITS:

Health Insurance

Dental Insurance

Vision Insurance

Schedule: Monday to Friday, Day shift, On-call

EXPERIENCE:

Corporate Office: 2 years (Required)

Computer Skills: 2 years (Required)

Office Environment/Customer Service/Hospitality: 3 years (Required)

Work Remotely: No

Equal Opportunity Employer