Job Details

We are seeking an Executive Personal Assistant to join our team! You will provide high-level administrative support for an Executive at our company.

Responsibilities:

• Handle administrative needs of Executive.
• MUST be proficient in Excel, Adobe, Microsoft word, and Outlook.
• Arrange conference calls and meetings.
• Plan work-related travel details.
•  Answer, screen, and forward incoming phone calls.
•  Provide basic and accurate information in-person and via phone/email.
•  Perform other administrative tasks such as filing, photocopying, laminating.
• Book meeting rooms, set up conference calls and take messages and record/type meeting minutes during meetings.
•  Write emails, memos, and letters.
•  Implement and/or develop office procedures and record systems.
• Manage database entry and client files.
•  Document financial information. 
• Organize and distribute messages. 
• Prepare and mail outgoing correspondence.
• Maintain confidential department files/records.
•  Perform routine bookkeeping tasks.
•  Assist with presentations and reports.   
• Additional duties as assigned.

​Qualifications:

• Previous experience as an executive secretary, administrative assistant, or in other related fields
• Strong organizational skills
• Ability to prioritize and multitask
• Strong attention to detail
• MUST be proficient in Excel, Adobe, Microsoft Word, and Outlook.
•  Reliability and honesty is crucial.
•  Punctual work attendance.
•  Professional communication, attitude, and appearance.
•  Phone etiquette.
• Positive committed spirit.
•  Must be proficient in spelling, punctuation, grammar, and other English Language skills.
•   Must have proven experience of producing correspondence and documents.
• Strong focus on flexibility, ability to multi-task, attention to detail, excellent organizational skills, good follow-up, and judgment; must be able to prioritize and interface with users who are working under deadlines.
•   Must possess excellent communication and writing skills, patience, professionalism, and ability to effectively interact with staff and management alike.
• Ability to analyze information and solve problems relating to operations, finance, and infrastructure.
• Hands-on experience with operating office equipment (e.g., printers)