Job Details

The Opportunity:

Are you someone who enjoys using your strong follow-through and high attention to detail to coordinate logistics for events and meetings while managing multiple moving parts and collaborating with a team to improve processes? If so, this is a great opportunity for you to join the Leadership Development team at the CALIFORNIA ASSOCIATION OF REALTORS®. Yes, we’re a 100+ year old organization serving real estate – no, we’re not a stodgy 100+ year old organization serving real estate. In fact, we’re pretty cool (or so we think), and we’re a powerful voice for housing in California. We also think we’re an awesome company to work for. So, here’s what you need to know about the job:

Job Title: Events Coordinator (Leadership Development)
Reports To: Leadership Development Events Manager
Group: Leadership Development
Compensation Range: $31 to $36 per hour
Status: Full-Time, Non-Exempt
Benefits: Competitive benefits package including health, dental, vision, retirement plan, PTO, and more!

The Role:

The Events Coordinator is responsible for the coordination of operational, logistical, and administrative support for the Leadership Development Group, which delivers high-quality training programs, events, and resources for Association Executives (AEs) and local REALTOR® leaders. This is a detail-heavy role that requires strong follow-through, the ability to manage multiple moving parts, and a collaborative approach to team support and process improvement. This role includes coordinating logistics for events and meetings; managing communication timelines and planning grids; overseeing attendee outreach and reimbursements; and maintaining accurate project files and timelines. The position also plays a vital role in maintaining team operations through administrative scheduling, internal documentation, and cross-team collaboration.

Key Responsibilities:

• Project Coordination & Task Management:
  • Take ownership of project tracking grids and timelines across key initiatives.
  • Oversee internal deliverables and work with teammates to ensure deadlines are met.
  • Serve as a liaison to keep stakeholders informed and aligned.
  • Flag potential issues or bottlenecks and contribute to team-based problem solving.
• Team Operations & Administrative Support:
  • Coordinate meetings, manage calendars, format documents, and handle internal communications.
  • Record meeting notes and follow up on action items to ensure timelines are met.
  • Manage internal organizational systems such as shared drives, project folders, and templates. Partake in onboarding new staff, ensuring access to materials and systems.
  • Track expenses, coordinate supply orders, and provide light financial recordkeeping.
• Event Support & Logistics:
  • Coordinate event logistics for virtual and in-person events, including registration tracking, rooming list coordination, and materials prep.
  • Order and manage event supplies, signage, and printed materials.
  • Coordinate travel arrangements and reimbursement processing for speakers and attendees.
  • Collaborate with the Event Manager and Project Manager in executing event timelines and checklists
• Communications & Association Executive Support:
  • Handle communications such as event reminders, logistical updates, and follow-up messages.
  • Serve as primary point of contact for inquiries from AEs, attendees, and speakers in a timely, professional manner.
  • Assemble and distribute event materials, post-event resources, and recap communications.
  • Maintain accurate contact records and distribution lists.
• Process Improvement & Cross-Team Collaboration:
  • Champion process improvements by identifying recurring issues or inefficiencies.
  • Collect and track program data such as attendance and event feedback.
  • Partner with other departments to gather assets or coordinate timelines for joint initiatives.
  • Foster a collaborative team culture and bring forward ideas that support department goals.

Minimum Qualifications:

• Bachelor’s degree or the equivalent.
• 2 to 3 years of office experience.
• Must type 60 WPM accurately.
• Experience in gathering information from vendors and service providers, comparing alternatives, and applying that information.

Additional Skills:

• A demonstrated ability to work with many different people and projects simultaneously, and sometimes independently.
• Superb telephone skills.
• Ability to function effectively in a variety of challenging situations and circumstances and be flexible in light of shifting priorities.
• Exercise sound judgement, and an ability to handle sensitive or confidential information appropriately.
• Proficient with business software applications, including MS Word, PowerPoint, and Excel, and with MS Outlook.
• Ability to learn new software applications, such as the Association’s membership database program and its Web content management system.

Travel:

• The Events Coordinator will travel to business meetings potentially three times per year, Leadership EDGE, and the AE Sounding Board.

About THE CALIFORNIA ASSOCIATION OF REALTORS®:

The CALIFORNIA ASSOCIATION OF REALTORS® offers a collaborative environment that will allow you the opportunity to work on impactful projects that make a difference. What we love the most about working here are the autonomy, collaborative team environment and commitment to a positive work/life integration. And we like so much more, but we’ll tell you about that later.

The CALIFORNIA ASSOCIATION OF REALTORS® is a statewide trade association dedicated to the advancement of professionalism in real estate. The Association develops and promotes programs and services for its nearly 200,000 members and keeps the public informed about real estate in California.