Hotel Contracts Manager
Priority
Expovision

Herndon, VA


Category

Legal

Job Type

Full_Time

Salary

Not specified

Posted Date

June 24, 2025


Job Description

Job Description

Job Description

Hotel Contracts Manager - Citywide/Convention Hotels

Expovision is a full-service housing management company, offering comprehensive housing services from the site visit to the event with superior management and experienced staff to achieve goals.  As such, we do not offer services in other tangential trade show-related activities such as registration, travel and/or tradeshow management. All of our resources are dedicated to providing the best possible housing experience.

Position Summary

The Hotel Contracts Manager is responsible for overseeing the full contract lifecycle—including drafting, reviewing, negotiating, and executing agreements for events self-contained in one property to over 90 hotels for city-wide events.  This role collaborates closely with Account Directors to prioritize and manage contracting needs in alignment with the specific requirements of each event, while fostering strong relationships with hotel partners and client stakeholders. Our events focus on city-wide high-volume events with a diverse portfolio of hotels that we contract with across the U.S.

The ideal candidate for this position will have worked on city-wide/convention events and contracting with a diverse group of large hotels in major cities and major hotel chains.

Key Responsibilities:

Negotiation: Secure favorable terms and conditions through strategic negotiations with hotel partners.

Risk Management: Identify, assess, and mitigate potential risks related to hotel agreements and contract execution.

Compliance: Ensure all contracts adhere to client-specific legal, regulatory, and policy requirements.

Relationship Management: Cultivate and maintain strong, collaborative relationships with hotel partners to support long-term success.

Performance Monitoring: Track and evaluate hotel performance against contractual commitments, utilizing data analytics to ensure accountability.

Sourcing: Conduct thorough research and compile a list of potential hotel properties aligned with client specifications and event requirements.

Required Skills and Experience:

  • Minimum of 10 years of experience in hotel sales, client services, or operations within a hotel or convention housing environment working with city-wide events.
  • In-depth knowledge of the hospitality industry and city-wide/convention events as well as working with hotel market dynamics, hotel contracting, operations, sales strategies and revenue management.
  • Proven ability to negotiate favorable contract terms and agreements with hotel partners.
  • Strong contract management skills, with a solid understanding of contract law, best practices, and legal processes Skilled in data analysis and trend identification to support strategic, data-driven decision-making.
  • Excellent interpersonal and communication skills for effective collaboration with internal teams and external stakeholders.
  • Strategic thinker with the ability to understand industry challenges and develop actionable solutions.
  • Competent in evaluating and managing the commercial components of hotel contracts.
  • Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and database systems.
  • Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
  • Exceptional written and verbal communication abilities.
  • Strong time management skills with the ability to meet deadlines consistently.
  • Committed to delivering outstanding customer service and maintaining strong client relationships.
  • Adaptable and comfortable defining business needs and objectives in a dynamic work environment.
  • Able to work effectively both independently and as part of a remote team.
  • Bachelor’s degree in business, Hospitality Management, or a related field required.

Initial position training may take place in the Herndon office, where meetings may also take place.

Position is fully remote for daily routine. EOE.

For more information check out www.expovision.com.

 

Company Description
Expovision is a hotel reservation convention management company providing excellence in customer service and support throughout the event cycle. We manage every aspect of housing from negotiating the best hotel rates and terms, to managing the contracts, hotel room blocks and reservations. Salary is negotiable and will be based on experience and relevance to the job.

Company Description

Expovision is a hotel reservation convention management company providing excellence in customer service and support throughout the event cycle. We manage every aspect of housing from negotiating the best hotel rates and terms, to managing the contracts, hotel room blocks and reservations. Salary is negotiable and will be based on experience and relevance to the job.
Ad Information

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System Information

July 17, 2025 01:05

July 17, 2025 14:40

July 17, 2025 14:40