Job Details

We are seeking a detail-oriented and organized Executive Assistant/Bookkeeper to join our team. The ideal candidate will provide essential support in managing financial records, ensuring accuracy in bookkeeping tasks, and assisting with various administrative duties. This role requires proficiency in office management and strong customer service skills to effectively interact with vendors and team members. This role will assist the owner in administrative duties including scheduling, research, organization, etc.

Duties

• Maintain accurate financial records by entering data into accounting software and spreadsheets.
• Assist in preparing financial statements and reports.
• Manage accounts payable and receivable, ensuring timely processing of invoices and payments.
• Support event planning efforts by coordinating logistics and managing schedules using tools like Google Workspace and Outlook Calendar.
• Provide executive administrative support, including organizing files, scheduling appointments, and maintaining office supplies.
• Deliver exceptional customer service through effective communication and phone etiquette when interacting with tenants and vendors.
• Ensure compliance with financial regulations and policies.

Qualifications

• Previous experience
• Proficiency in Quickbooks is a plus
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent communication skills, both verbal and written, with a focus on customer service.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Attention to detail is crucial for maintaining accurate financial records.

If you are passionate about numbers, enjoy working in an office environment, and possess the necessary skills to support our bookkeeping efforts and support the owner as executive assistant, we encourage you to apply for this exciting opportunity.