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Executive Administrative Assistant

Priority

Perfect Timing Personnel Services

San Rafael, CA

Job Type

Full_Time

Salary

100000USD - 120000USD per year

Posted Date

July 09, 2025

Job Description

Executive Admin Assistant

Fabulous opportunity for Executive Assistant well versed in Real Estate and Property Management who enjoys executing in a dynamic, fast paced and deadline driven environment.

Supporting 3-4 individuals on the senior management team, you bring excellent document management skills including the ability to serve as a true librarian for all project documentation.

Proactive with an intuitive sense of what needs to be done next and the confidence to carry it forward, you excel at problem solving, prioritizing and switching gears as the work demands it.

Your strengths include organization and file creation, attention to detail, and strong communication skills. You are trustworthy, resourceful and enjoy collaborating with internal and external teams. Tech savvy, you readily and intuitively picking up on new systems.

Calm under pressure, you enjoy working with a variety of personalities and want to be part of a happening, dynamic and progressive business.

You will:

Oversee and maintain all lease agreements and amendments
Manage high-volume filing requirements related to property documentation, ensuring organization, accuracy, and easy retrieval
Manage the company’s library of critical documents, including Environmental reports, Seismic reports, Site plans, Property appraisals, and more.
Develop and refine administrative systems to improve efficiency
Assist in preparing recurring and ad hoc reports for senior management team
Maintain both physical and digital filing systems
Assist with monthly leasing reports and processing of invoices in Yardi.
Organize and coordinate meetings, appointments, and travel arrangements; submit and reconcile expense reports
Book conference calls, couriers, and other logistical needs
Perform general office duties such as filing, scanning, and copying
Provide backup support for reception and phone coverage as well as mail processing

You have:

5+ years of administrative assistant experience supporting partners and VP’s in real estate and/or property management
Bachelor Degree in Business Administration or related discipline
Strong skills in drafting, editing, formatting, and proofreading document with a high level of accuracy and detail
Approachable, responsive, and committed to providing excellent support to colleagues, clients, and visitors
Proactive in anticipating needs, taking ownership of tasks, and driving projects forward without constant supervision
Skilled in managing multiple priorities, meeting deadlines, and maintaining order in as fast paced environment
Knowledge of office management procedures, Microsoft office suite, and scheduling platforms
Capable of juggling diverse responsibilities while maintaining focus and efficiency

This is a full-time, on-site position with hours: Monday through Friday, 8:30 a.m. to 5:30 p.m.

$100-$120K + generous benefits

Company Description

Perfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily.

Having been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek.

As the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.

Perfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.

We want to grow your career, increasing job satisfaction and earning power in the process! We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities

Company Description

Perfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily.\r\n\r\nHaving been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek. \r\n\r\nAs the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.\r\n\r\nPerfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.\r\n\r\nWe want to grow your career, increasing job satisfaction and earning power in the process! We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities