Job Details

Job Summary:

The Bid Coordinator is responsible for managing the bidding process, ensuring accurate and timely submission of proposals, and coordinating with internal teams to secure contracts. This role involves reviewing bid requirements, preparing documentation, and collaborating with stakeholders to develop competitive bids. The Bid Coordinator plays a key role in ensuring the company secures new business opportunities. Hybrid/Remote Work available. 

Key Responsibilities:

• Bid Preparation & Submission:

  • Review and analyze bid invitations, RFPs, RFQs, and tender documents.
  • Develop and coordinate bid responses, ensuring compliance with client requirements.
  • Organize and manage bid submission timelines, ensuring deadlines are met.
  • Gather and compile all necessary documentation for bid proposals.

• Collaboration & Communication:

  • Work closely with sales, estimating, project management, and finance teams to gather pricing, technical details, and other relevant information.
  • Liaise with clients, vendors, and subcontractors to obtain necessary data for bid preparation.
  • Maintain clear and effective communication with internal and external stakeholders.

• Documentation & Compliance:

  • Ensure all bid documentation is accurate, well-structured, and professionally presented.
  • Verify compliance with legal, regulatory, and contractual requirements.
  • Maintain a database of bid submissions, pricing, and outcomes for future reference.

• Process Improvement & Strategy:

  • Analyze bid performance and identify areas for improvement.
  • Contribute to the development of strategies for winning more bids.
  • Stay updated on industry trends, competitor strategies, and market conditions.

Qualifications & Skills:

• Bachelor’s degree in Business, Construction Management, Engineering, or a related field (preferred).
• Experience in bid coordination, estimating, or proposal writing.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to work under tight deadlines and manage multiple bids simultaneously.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and bid management software.
• Knowledge of the industry and bidding processes (construction, engineering, consulting, etc.).