Job Details

Location: 8024 Saint Louis Ave, Skokie, IL 60076
Job Type: Full-Time
Pay: $28/hour + $200 monthly AR performance bonus

Shavitz Heating & Air Conditioning is looking for a highly detail-oriented, driven, and adaptable Human Resources & Accounts Receivable Specialist to support both employee operations and financial systems. This unique dual-role position offers the opportunity to own and refine key HR processes while also managing and maintaining the AR workflow with precision.

This role is best suited for a candidate who can switch hats throughout the day, juggling employee support and administrative compliance while ensuring accurate and timely billing operations.

Recruitment & Onboarding

• Create and post job openings, screen candidates, conduct phone interviews

• Coordinate in-person interviews with managers

• Manage new hire paperwork and background checks

• Set up employee access to systems (ADP, ServiceTitan, Google, etc.)

• Conduct onboarding sessions and ensure seamless Day 1 experience

HR Compliance & Administration

• Maintain and update employee records and digital files

• Ensure all employee documentation is compliant with federal and state laws

• Distribute annual training (anti-harassment, safety, etc.)

• Maintain birthday/anniversary calendars and employee spreadsheets

Performance & Time Off Tracking

• Coordinate annual review process and prepare review packets

• Track time off (PTO, sick time, unpaid leave) and apply in ADP

• Monitor tardiness, call-outs, and attendance issues

• Enforce written and verbal disciplinary actions when necessary

Payroll Support

• Audit timecards weekly and communicate discrepancies

• Process commissions, bonuses, PTO, training hours, etc.

• Support final payroll submissions and reporting deadlines

• Maintain payroll tracking systems and 401k reporting

Termination & Offboarding

• Collect company equipment

• Remove system access and update internal documents

• Notify vendors and handle COBRA-related steps

• Document resignation or termination in employee files

HR Operations & Communication

• Draft internal memos and policy updates

• Maintain tool and bonus trackers, forms, and digital HR library

• Handle sensitive matters with discretion and professionalism

Billing & Invoicing

• Generate weekly AR reports and monitor outstanding balances

• Create, batch, and email invoices for multiple departments (Install, Service, Sales)

• Review and correct billing discrepancies

Payment Processing & Collections

• Record payments and reconcile balances in ServiceTitan and QuickBooks

• Contact customers with overdue balances and manage follow-ups

• Process credit card payments and handle unapplied/duplicate payment issues

• Apply credits and manage refunds when appropriate

• Fully handles the Collections process

KPI Tracking & AR Bonus Management

• Maintain spreadsheets to track bonus eligibility based on AR performance

• Work with department leads to maintain accuracy in reporting

Financial Communication

• Provide COIs, W9s, and related documentation as needed

• Communicate with customers regarding invoice issues or payment plans

• Coordinate with office team for invoice approvals and adjustments

• 3–5 years in a hybrid HR/AR, office management, or payroll-related role

• Experience with ADP, QuickBooks, Google Workspace, and ServiceTitan is a plus

• Strong knowledge of Illinois labor law and basic accounting principles

• Exceptional organizational skills and attention to detail

• Strong verbal and written communication skills

• Ability to handle confidential information with professionalism

• Hourly Rate: $28/hour

• Monthly Bonus: $200 for meeting AR performance targets

• Health, Dental, Vision Insurance – eligible after 30 days

• 401(k) with Company Match – eligible after 1 year of employment

• Paid Sick Leave & Paid Time Off

• Professional Development Support

• Positive and collaborative team environment

• Monday–Friday, 8:00 AM to 5:00 PM

• Occasional overtime during payroll or reporting weeks