Job Details

We are looking for a responsible Administrative Assistant to perform a variety of accounting, administrative, and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, processing payroll (ADP), Entering and Coding A/P, Invoicing and some collections. Other responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems, bank runs . The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Quick Books, MS Excel, Word and Outlook and office equipment. .

Responsibilities

• Process Payroll (ADP)

• A/P, A/R and G/L

• Answer and direct phone calls
• Organize and schedule appointments
• Distribute email, correspondence memos, letters

• Prepare reports
• Filing
• Book travel

• Reconcile expense reports
• Provide general support to visitors

Skills

• MINIMUM 2 years Quick Books

• Proven experience as an administrative assistant or office admin assistant
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS Word and MS Outlook)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Previous work experience as a Bookkeeper/Administrative Assistant

Job Type: Full-time

Pay: $16.00 - $20.00 per hour