Job Details

The Event Coordinator role ensures that all commitments are met on schedule and within budget while maintaining consistent communication with sales representatives, faculty, and internal staff throughout the planning process. The ideal candidate is creative, detail-oriented, and capable of handling a variety of complex tasks. Please email resumes to Stacie@prosearchnetwork.com

Key Responsibilities:

• Coordinate logistics for onsite and virtual meetings, ensuring all requirements are met.
• Provide daily phone and email support, maintaining effective communication with sales representatives and faculty.
• Run various reports to manage workload efficiently and effectively.
• Collaborate with supplier partners for onsite meeting needs.
• Set up virtual credit cards for dinner meetings.
• Communicate professionally with clients and faculty to ensure seamless event execution.
• Review documents for accuracy and ensure compliance with all requirements.
• Ensure all meeting materials are complete, accurate, and delivered on time to meet service level agreements (SLAs).
• Work closely with team members to guarantee the successful execution of meetings.
• Assist the sales force by troubleshooting issues and answering questions.
• Manage a high-volume, after-hours duty officer support line.
• Conduct post-program follow-up to provide the team with the necessary data for proper program closeout.
• Adhere to company policies, including confidentiality, sensitive communication, and intellectual property.

Competency Requirements:

• Excellent interpersonal and communication skills (both oral and written).
• Superior customer service and organizational skills.
• Ability to handle high call and program volume with exceptional attention to detail.
• Strong prioritization and multi-tasking abilities, with the capability to work under tight deadlines.
• Demonstrated ability to thrive in a fast-paced environment.
• Willingness to work flexible schedules and/or extended hours to meet client needs.
• Proficiency in MS Office Suite (Word, Excel) and Gmail Suite Workspace.