Job Details

JOB DESCRIPTION:

Miller Refrigeration, Inc., a trusted leader in the industry, is seeking a skilled and dedicated Accounts Payable Specialist to join our team. This individual will be responsible for ensuring the timely and accurate processing of invoices and payments to maintain the organization’s financial integrity. This role is integral to fostering strong relationships with vendors and suppliers while adhering to company policies and accounting best practices.

ROLE AND RESPONSIBILITIES:

Invoice Processing:

• Review and verify invoices for accuracy, proper authorization, and compliance with company policies.
• Match invoices with purchase orders and receiving documents, ensuring proper coding within the accounting system.
• Process vendor invoices in the accounts payable system and ensure timely payments.
• Investigate and resolve invoice discrepancies and payment terms with vendors or internal stakeholders.

Vendor Management:

• Maintain and update vendor records, ensuring all necessary documentation, such as W-9s, is collected and filed.
• Serve as the primary point of contact for vendor inquiries regarding payment status, issues, and discrepancies.
• Address and resolve vendor complaints professionally and in a timely manner.

Record Keeping & Reporting:

• Maintain accurate and organized records of all accounts payable transactions, both physical and electronic.
• Prepare and distribute accounts payable aging reports, payment history summaries, and other financial reports as required.
• Assist in the preparation of monthly, quarterly, and year-end financial reports and reconciliations.

General Administrative Support:

• Provide clerical support to the finance department, including filing, scanning, and managing document storage.
• Assist with special projects, system upgrades, or process improvement initiatives as assigned.
• Other duties as assigned.

ROLE REQUIRMENTS:

Education:

• High School diploma or equivalent required.
• Bachelor’s degree in accounting, finance, or a related field preferred.

Experience:

• Minimum of 2 years of experience in accounts payable or a related financial role.
• Experience in a construction, HVAC, or service-based industry is a plus.
• Open to candidates who have recently completed a 4-year degree with no work experience and are eager to learn.

Skills & Competencies:

• Strong understanding of accounts payable processes and accounting principles.
• Proficiency in accounting software and enterprise resource planning (ERP) systems (e.g., QuickBooks, SAP, Oracle).
• Advanced skills in Microsoft Excel (e.g., pivot tables, VLOOKUP) and proficiency in other Microsoft Office applications.
• Knowledge of regulatory compliance related to accounts payable, such as 1099 reporting.
• Excellent attention to detail and a high level of accuracy in processing financial information.
• Strong organizational and time management skills with the ability to prioritize and meet deadlines.
• Effective communication and interpersonal skills, with a focus on customer service when dealing with vendors.
• Problem-solving and analytical skills to address discrepancies and process improvements.
• Computer literacy required.

Work Environment:

This position is based onsite at our Rosedale office, M-F. As a family-owned company, we provide a welcoming and supportive atmosphere where teamwork and collaboration are key. The role is performed in a comfortable office setting without exposure to unusual or hazardous elements, ensuring a positive and productive work environment.