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Administrative Assistant

Standard

DREAMSCAPES LAWN MAINTENANCE CO INC

Acworth, GA

Job Type

Full_Time

Salary

20USD - 22USD per hour

Posted Date

July 07, 2025

Job Description

Benefits/Perks

Competitive Compensation
Paid Time Off
Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Administrative Assistant – Job Responsibilities

Office Support

Answer and direct phone calls and emails in a professional and timely manner

Greet clients, vendors, and visitors
Maintain organized paper and digital filing systems, including customer and job records

Scheduling & Communication

Coordinate and schedule appointments and meetings
Communicate effectively with field crews, management, and clients regarding daily operations
Follow up with customers regarding services, invoices, or account status

Accounting & Billing Support

Process incoming payments and monitor accounts receivable
Support timesheet collection and assist with payroll processing

Data Entry, Reporting & Recordkeeping

Enter job notes, purchase orders, and crew time logs accurately in Service Auto Pilot
Maintain up-to-date client, vendor, and employee information in Service Auto Pilot
Assist with compliance records, permits, and insurance documentation

Technology

Stay up to date with relevant office software, scheduling tools, and cloud-based systems

General Administrative Tasks

Draft correspondence, emails, reports, and other documents as needed
Support hiring efforts by posting jobs, scheduling interviews, and preparing onboarding paperwork
Assist management with project tracking, administrative tasks, and special assignments

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel
Highly organized with excellent time management skills and the ability to prioritize projects
Bilingual preferred but not required