Job Details

We are seeking a detail-oriented and proactive Administrative Specialist to provide temporary support during a maternity leave. This role is ideal for someone with strong organizational skills and advanced proficiency in Microsoft Excel. You’ll play a key role in maintaining smooth office operations and supporting internal teams with reporting and administrative tasks.

Key Responsibilities

• Manage and maintain spreadsheets, databases, and reports using Excel
• Prepare and format documents, presentations, and internal communications
• Coordinate meetings, manage calendars, and assist with scheduling
• Track and reconcile expenses, invoices, and purchase orders
• Maintain digital and physical filing systems
• Support data entry, document control, and administrative workflows
• Communicate with internal departments and external vendors as needed
• Provide general administrative support to ensure business continuity

Required Skills & Qualifications

• Proven experience in an administrative or office support role
• Advanced Excel skills 
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint)
• Strong attention to detail and organizational skills
• Excellent written and verbal communication
• Ability to work independently and manage multiple priorities
• High school diploma or equivalent required; associate or bachelor’s degree preferred