Job Details

Overview

Western Building Supply is seeking a detail-driven and proactive Purchasing Coordinator to manage the flow of materials from vendor to shop floor. This role is vital to ensuring production runs on time, inventory stays balanced, and supplier relationships are optimized. The right candidate brings tenacity, organization, and follow-through to keep our operations moving without delays or surprises.

Key Responsibilities

Procurement & Vendor Management

• Issue, track, and manage purchase orders for raw materials, resale items, and operational supplies
   

• Communicate with vendors to confirm pricing, quantities, and delivery timelines
   

• Build and maintain strong supplier relationships with clear expectations and accountability
   

• Negotiate pricing where appropriate and seek out cost-saving opportunities
   

• Reconcile incoming deliveries with POs and resolve discrepancies
   

Inventory & System Oversight

• Monitor inventory levels and reorder points based on job demand and production flow
   

• Track lead times and backorders, proactively updating internal teams on material status
   

• Maintain accurate records in Paradigm and internal systems, ensuring real-time visibility
   

• Coordinate closely with production to anticipate material needs and minimize shortages
   

• Support development of purchasing SOPs and continuous process improvement
   

Requirements

• 2+ years in purchasing, procurement, or materials coordination (construction/manufacturing preferred)
   

• High attention to detail in quantities, specs, timelines, and pricing
   

• Clear and professional communication skills with vendors and internal teams
   

• Strong familiarity with inventory systems, spreadsheets, and digital PO platforms
   

• Ability to handle shifting priorities while maintaining order accuracy and urgency
   

What Success Looks Like

• Materials arrive on time, in full, and ready for production
   

• Production flows uninterrupted due to proactive procurement
   

• Inventory remains lean but reliable
   

• Vendors are professional, cost-effective, and responsive
   

• Internal teams are informed of material status and can plan with confidence