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Administrative Assistant

Standard

Farson Enterprises LLC

Philadelphia, PA

4640 roosevelt Blvd. STE3

Job Type

Full_Time

Salary

16USD - 20USD per hour

Posted Date

June 19, 2025

Job Description

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. This role will report to the Manager, Office & Culture for Farson Enterprises
Administrative assistant responsibilities:
Answer and direct phone calls
Coordinate appointments and schedules and Partners calendars
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Co-ordinate schedules, appointments and bookings
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Attending business travel meetings
Provide general support to visitors
Handle multiple projects
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by assisting all team members when needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Ensure security, integrity and confidentiality of data
Book conference calls, rooms, couriers, etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Coordinate office procedures
Reply to email, telephone, or face to face inquiries
Arranges travel processes, including flight and hotel booking, and car rentals for Partners
Receive, sort, and distribute the mail
Manage staff appointments
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Provide polite and professional communication
Maintain office flow
Organize, maintain, and distribute documents
Administrative assistant requirements:
Proven administrative or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Proficient in Powerpoint
At least 5 years of experience in the field or in a related area
College Degree
Notary or ability and willingness to become one