Job Details

The Scheduling and Permitting Coordinator position provides an important role for the company by organizing and managing all construction schedules in our construction software. The Scheduling and Permitting Coordinator will create and load the construction schedules for all new construction projects. They will update schedules based on job progress and communicate with all appropriate parties to ensure schedules are accurate. The Scheduling and Permitting Coordinator is also responsible for all preconstruction permitting with various municipalities and municipal departments.

The accurate exchange of information between company employees, clients, sub-contractors and vendors as well as the project management software is vital for the successful execution of our construction projects.

Essential Functions

1.       Scheduling Responsibilities include:

a.       Creating construction schedules in the project management software based on project type and needs.

                                                               i.      Coordinating with the production staff to determine estimated durations of tasks.

b.       Coordinating with Field Managers on a weekly basis to keep schedules accurate and up to date.

                                                               i.      Ensure project is moving forward on a consistent basis and avoiding delays

c.       Communicating upcoming tasks to subcontractors.

d.       High-level reporting and auditing of schedules to reduce subcontractor schedule conflicts and prioritize company needs.

e.       Identify and resolve scheduling conflicts.

2.        Permitting responsibilities:

a.       Identify necessary permitting needs as projects move from estimate to production phase.

b.       Gather and submit necessary information for permitting applications for various municipalities and municipal departments.

c.       Ensure the permitting process is moving forward and any requests for information are responded to in a timely manner.

d.       Communicate permitting status to production department on a weekly basis.

e.       Update all permits as needed throughout the construction process.

Competencies

1.     Organization – This person must be a super organized individual to track and maintain multiple tasks simultaneously in a high pace, high stress environment. 

2.      Communication (Internal and External) – This person must be comfortable asking for information and providing information with confidence, both orally and written.

3.        Computer Skills – Typing, working in Office suite applications, online software, and PDFs is critical.

4.        Decision Making – Understanding priorities and working to accomplish time goals.

Position Type/Expected Hours of Work

This is an administrative position and requires routine hours to meet daily office requirements and overall company goals. Typical office hours are 8am to 4:30pm Monday through Friday.

Required Education and Experience

1.       Bachelor's degree in business or other.

2.       Construction experience is required.

3.        Experience organizing and delivering information.

4.        Microsoft Excel and other Office related software.

Additional Eligibility Qualifications

1.        Excellent people skills, with an ability to work as team player is essential.

2.        Possess personal qualities of integrity, credibility, and commitment to doing the right thing.

3.        Flexible and able to multitask; can work within an ambiguous, fast-moving environment, while also driving toward clarity and solutions; demonstrate resourcefulness in setting priorities and guiding people and systems.