Job Details

The Spravato/TMS Coordinator position at Vigeo Wellness involves coordinating care for patients receiving Spravato or TMS treatment for depression in an outpatient mental health setting. This role requires on-site shifts Monday-Friday from 8:30am-5pm at our Fort Worth location. The coordinator will manage schedules, obtain prior authorizations, assist with patient care, and ensure compliance with various regulations while providing a safe and therapeutic environment for treatment sessions.

30 day probationary period as a 1099 contractor at $20/hr 

After probationary period: $20-$25/hr depending on experience

2 weeks PTO

Paid Health Insurance Benefits after 1st month of full-time employment

401K with company match after 1 year of service

Managing schedules related to Spravato and TMS treatments

Obtaining prior authorizations for new patients

Maintaining authorizations for active patients

Administering TMS treatments in collaboration with psychiatrist and psychiatric mental health nurse practitioner

Assisting with patient care related to Spravato and TMS

Medication ordering from various pharmacies to each location

Maintaining compliance with REMS, DEA, Med log audits, etc

Auditing Spravato Charts as needed

Assisting with Spravato consultations as needed

Providing safe and therapeutic environment for daily treatment sessions

Performing office administration tasks such as answering phones, maintaining office organization, managing leads, reporting statistical activity to management, collecting copays, and handling medical records in compliance with HIPAA

At least 1 year experience as Certified Medical Assistant, Medication Technician, or Nursing Assistant with experience working with authorizations for medication required

2 years mental/behavioral health experience preferred

Bachelor’s degree preferred OR a HS diploma or Associate’s Degree PLUS Medical Assistant certification/licensure and experience required

Medical Insurance experience required

Please note, this is not a virtual position and does require being onsite

Previous experience with administering controlled substances preferred, but not required

Previous TMS and/or Spravato administration experience preferred, but not required

Prior EMR/EHR experience preferred, but not required

Proficiency in Google Documents applications

Billing software knowledge

Clinical Interviewing skills 

Basic Life Support Certification

Previous experience working directly with physicians

Vigeo Wellness was founded in 2022 offering ketamine infusion therapy for chronic pain and mental health. Since then we’ve served hundreds of patients in and around Tarrant and Parker County. As we have grown, we’ve recognized a need to include other treatment modalities and offer full service psychiatry options in order to better serve our patient population.

A position with Vigeo Wellness offers a dynamic work environment that is very unique. Our non-traditional approach to mental healthcare sets us apart. We believe the future of mental health lies in exciting new therapies like psychedelics and TMS. Apply to learn more about our growing team and the vision we have for the future of mental health treatment.