Job Details

Position Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our office. The ideal candidate will be responsible for managing client and employee records, handling all forms of communication, and performing a variety of administrative tasks. This position requires professionalism, strong communication skills, and the ability to multitask in a fast-paced environment.

Responsibilities:

• Maintain and organize confidential client and employee files (physical and electronic)

• Assist with recruiting, interviewing, and onboarding of new staff

• Communicate professionally with case managers, social workers, and agency partners

• Manage inbound and outbound telephone calls in a courteous and efficient manner

• Handle general office correspondence via email, fax, scanning, and copying

• Perform data entry and maintain up-to-date records using basic computer software

• Schedule meetings, appointments, and interviews

• Support HR and management with administrative projects as needed

• Maintain a clean, organized, and efficient office environment

• Perform other administrative duties as assigned

Qualifications:

• High school diploma or equivalent required; Associate's degree preferred

• 1+ year of administrative or office experience preferred

• Proficient in Microsoft Office (Word, Excel, Outlook) and other basic computer applications

• Strong organizational and multitasking skills

• Excellent written and verbal communication

• Ability to maintain confidentiality and exercise discretion

• Positive attitude, reliable, and self-motivated