Job Details

CalTax is seeking an experienced, detail-oriented Membership & Events Manager to lead the association's membership outreach, marketing efforts, and event planning. This part-time position is ideal for a self-starter who can manage projects independently while contributing to a small, collaborative team. The ideal candidate will have experience working with associations or nonprofits and will take ownership of all aspects of membership engagement and event logistics.

Key Responsibilities

Membership Development & Engagement:

· Develop and implement membership recruitment and retention strategies.

· Review membership database, ensuring accuracy.

· Serve as the primary point of contact for member inquiries and engagement.

· Prepare membership communications, including renewal letters and welcome materials.

Event Planning & Coordination (Primary Focus):

· Plan and execute all aspects of CalTax's Annual Meeting, Board of Directors meetings, and Executive Committee meetings—including venue selection, contracts, catering, lodging, technology needs, transportation, and scheduling.

· Handle all event logistics, including preparing agendas, materials, name badges, and signage.

· Manage RSVPs, travel arrangements, and on-site event operations.

· Coordinate with speakers, sponsors, and vendors, serving as the main logistical liaison.

· Track event budgets and provide post-event reports.

Marketing & Communications:

· Lead marketing efforts to promote membership, events, and CalTax's research and advocacy work.

· Develop and distribute email newsletters, social media posts, and promotional materials.

· Oversee the production of marketing collateral, including flyers, digital ads, and event materials.

· Monitor and report on marketing metrics and campaign performance.

Qualifications

· 4+ years of experience in membership, event planning, marketing, or association management (nonprofit or trade association experience strongly preferred).

· Proven track record of managing meetings, conferences, and membership campaigns.

· Exceptional organizational and project management skills, with strong attention to detail.

· Excellent written and verbal communication skills.

· Proficiency with CRM systems, email marketing tools, and social media platforms.

· Experience with digital design tools a plus.

· Ability to work independently and manage multiple projects with minimal supervision.

· Familiarity with legislative or policy-focused organizations is a plus.

Attributes for Success

· Professional, approachable, and customer-focused.

· Self-starter with a proactive, solution-oriented approach.

· Strong relationship-builder with members, vendors, and stakeholders.

Compensation

· Compensation starts at $50 per hour, commensurate with experience. This is a part-time, hourly position with a flexible schedule and opportunities for long-term growth.

Working Conditions & Schedule

· Part‐time, hourly (non‐exempt). Anticipated 15–20 hours per week.

· During a normal week when events are not being held, this is an in-person position and must be performed at 1201 K Street, Suite 1600, Sacramento, CA 95814 on Mondays, Tuesdays, or Wednesdays. Core business hours are 8 a.m.–5 p.m. (Pacific); schedule can be arranged flexibly within this window.

· Candidates must be available to work events, including early-mornings, evenings, or travel for events (up to 3-5 times per year).

About CalTax

The California Taxpayers Association (CalTax) is a nonpartisan, not-for-profit organization. For nearly a century, our mission has been to guard against unnecessary taxation and to support effective, transparent, and accountable governance. CalTax advocates on tax policy issues on behalf of its members—and California taxpayers more broadly—on issues related to income, franchise, property, and sales and use taxes, as well as other state and local taxes, assessments, fees, and penalties. CalTax members include individuals and government affairs, tax, and finance professionals working at in all industries ranging from small family businesses to Fortune 100 companies.