Job Details

Job Title: Office Manager
Location: South Bronx, NY
Full-Time | Monday to Friday | 8:00 AM – 4:00 PM
Salary: Commensurate with experience (approx. $100K/year)

Position Summary
We are seeking a highly organized and experienced Office Manager to oversee day-to-day administrative operations, financial processes, and stakeholder communications. The ideal candidate is proficient in QuickBooks, skilled in Paychex payroll, and capable of maintaining efficient office operations in a dynamic environment. This role requires excellent communication skills, attention to detail, and the ability to manage multiple responsibilities with professionalism and discretion.Key Responsibilities

• Manage all Accounts Payable and Receivable using QuickBooks
• Process bi-weekly payroll through Paychex
• Write checks and handle payments to vendors
• Maintain organized digital and physical recordkeeping systems
• Serve as the primary liaison for 50 shareholders and 9 board members
• Report directly to the General Manager, supporting key administrative needs
• Coordinate internal communication and office workflow
• Ensure compliance with company policies and assist with HR-related tasks
• Provide exceptional in-person and phone-based customer service
• Assist with meeting scheduling, correspondence, and office supplies

Qualifications

• Proficient in QuickBooks (required)
• Experience with Paychex payroll system (required)
• Strong computer literacy (Microsoft Office, email platforms, basic cloud systems)
• Excellent verbal and written communication skills
• Bilingual (English/Spanish) preferred
• Experience handling sensitive financial and personnel data
• Highly organized with the ability to multitask and meet deadlines

Benefits

• Competitive salary (approx. $100,000/year)
• Health insurance
• 401(k) plan available
• Paid holidays
• Vacation:
  • 2 weeks after 1 year of employment
  • 3 weeks after 5 years of employment
• Convenient working hours: Monday to Friday, 8 AM – 4 PM
• Free parking; car preferred but not required