Job Details

Position Summary:

The Accounts Payable Specialist is responsible for managing and processing the company’s outgoing payments and ensuring that all invoices are accurately entered, approved, and paid on time. This role plays a key part in maintaining strong vendor relationships and supporting the company’s financial operations through efficient and accurate bookkeeping.

Key Responsibilities:

• Review, code, and process vendor invoices in accordance with company policies and procedures.

• Reconcile invoices to purchase orders and receiving documentation.

• Prepare and process check runs, electronic payments, and ACH/wire transfers.

• Maintain accurate and organized files for vendor invoices, statements, and payment records.

• Respond to vendor inquiries and resolve discrepancies in a timely and professional manner.

• Assist in month-end closing processes including accruals and reconciliation of accounts payable ledger.

• Verify and reconcile credit card transactions and employee expense reports.

• Ensure compliance with internal controls and company policies related to disbursements.

• Collaborate with procurement, receiving, and other departments to resolve invoice issues.

• Support audits by providing documentation and explanations as needed.

Qualifications:

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

• Experience: 2+ years of accounts payable or general accounting experience.

• Skills:

  • Strong attention to detail and accuracy.

  • Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite).

  • Excellent organizational and time-management skills.

  • Strong communication and interpersonal skills.