Job Details

Job Title: Accounts Payable Specialist - Temp-to-Hire - $22-$24/hour
Location: Newburgh, NY
Schedule: Monday-Friday, 9:00 AM - 5:00 PM (some flexibility available)
Pay Rate: $22-$24/hour (Temp-to-Hire)

We’re hiring an Accounts Payable Specialist in Newburgh, NY for a full-time temp-to-hire opportunity. This is a great fit for someone with strong QuickBooks Online experience and a solid understanding of accounting processes, especially around prepaid expenses, vendor payments, and capitalization vs. expense decisions.

Accounts Payable Specialist Responsibilities:

• Review and process vendor bills and employee reimbursements efficiently and accurately
• Assign expenses to the correct grants, departments, and funding sources in line with budget guidelines and funder expectations
• Track outstanding payments and ensure vendors are paid on time, in accordance with contracts and available cash flow
• Keep vendor profiles current, including gathering and maintaining tax forms and other required documentation
• Work closely with program and administrative teams to confirm approvals and backup for expenses
• Contribute to year-end reporting by helping prepare 1099 forms for independent contractors and vendors
• Perform regular account reconciliations and support the monthly financial close process
• Generate custom reports and schedules as needed using QuickBooks Online and Excel
• Ensure all financial practices comply with internal policies and external funding requirements, including those from government and private funders
• Assist auditors by compiling documentation and providing explanations as requested

Accounts Payable Specialist Required Skills & Qualifications:

• Proficient in Microsoft 365 (Excel, Outlook, Word)
• Strong experience with QuickBooks Online
• Deep understanding of prepaid expenses, capitalization vs. expense accounting, and unclassified class clean-up
• Ability to interpret financial coding based on grant requirements
• High attention to detail and ability to meet deadlines
• Experience working in nonprofit or grant-funded environments is a plus

This is a temp-to-perm opportunity with long-term potential for the right person. If you’re an accounting professional who enjoys detail-driven work in a mission-based environment, we want to hear from you.

Apply today to take the next step in your accounting career!

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