Job Details

Role: Accounts Payable (AP) Specialist/Clerk

The Accounts Payable (AP) Specialist is responsible for managing and processing the

company's outgoing payments with accuracy, timeliness, and attention to detail. This

role supports the finance and accounting team by ensuring vendor invoices, employee

reimbursements, and other payable transactions are accurately recorded and paid in

accordance with company policies.

We are searching for a skilled financial specialist to join our Accounting team to help

process, track, and record payments in an accurate, efficient, and timely manner. The

AP specialist will have a daily, ongoing impact on financial transactions, keeping us on

track, on time, and on good terms with our valued partners.

Key Responsibilities:

 Process high-volume vendor invoices and credit memos in the accounting

system

 Review and reconcile discrepancies between purchase orders, receipts, and

invoices

 Prepare and execute check runs, ACH, and wire transfers

 Maintain vendor records and manage W-9s and 1099 reporting

 Respond to vendor inquiries and resolve payment-related issues professionally

and promptly

 Assist in month-end close processes by preparing AP accruals and

reconciliations

 Monitor aging reports and ensure timely payment of obligations

 Support audits by providing documentation and responding to inquiries

 Support the company in optimizing its financial transactions and systems

 Strengthen and grow relationships with vendors and suppliers through timely

payments

 Assist in streamlining and improving the accounts payable process

 Exercise integrity and confidentiality in financial reporting

Qualifications:

 Associate degree in Accounting, Finance, or related field (Bachelor’s preferred)

 1-3 years of experience in an accounts payable or general accounting role

 Proficiency in accounting software and Microsoft Excel

 Strong attention to detail, organizational skills, and ability to meet deadlines

 Knowledge of GAAP and basic accounting principles

 Superb time management skills and detail orientation

 Ability to maintain confidentiality of company and partner information

Preferred Skills:

 Experience with ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks)

 Familiarity with expense management platforms (e.g., Concur, Bill.com, Ramp)

 Strong communication and customer service skills