Job Details

About Foster CM Group

At Foster CM Group, we believe in building more than just projects—we build careers. As a leading program and construction management firm, we invite you to explore exciting opportunities to grow with us. Visit our website to learn more about who we are and the impactful projects we've delivered across the country.

Founded in 1992, Foster CM Group, Inc. has over 30 years of experience providing top-tier program and construction management services. We proudly serve clients in Aviation, Education (K–12 and Higher Ed), Government (City, State, and Federal), Healthcare, Sports & Entertainment, Transportation, and Water/Wastewater sectors.

We are seeking an experienced DOCUMENT CONTROL SPECIALIST for a full-time transit/transportation/roadway project located in Austin, Texas.

GENERAL SUMMARY:
The Document Controls Specialist will manage the document management system and will be the liaison between the project teams, which may include technical reviewers, project managers, construction managers, and inspectors. The Document Controls Specialist will facilitate, track, and maintain project documentation, and ensure efficient transition and processing of project documents is maintained.

JOB RESPONSIBILITIES:

• Maintain and manage document control measures for contract/project documents, including incoming and outgoing document distributions, approvals, retrieval, and storage of quality documents and records.
• Maintain both electronic and hard-copy documents and files.
• Maintain efficient administrative processes and record-keeping, ensuring an accurate history of design and/or construction documents.
• Ensure document control activities such as document management, version control and distribution management are executed in a timely fashion and in accordance with contractual requirements.
• Maintain and update all project logs, including but not limited to RFIs, change management, non-conformance, and submittals.
• Ensure all project documents are transferred to the owner, including but not limited to, as-built drawings, operations & maintenance manuals, testing, etc.
• May assist users, troubleshoot technical issues, improve processes and procedures, and resolve issues with review processes.
• Administrative support of team members as needed.
• Other responsibilities may include filing, scanning, printing, labeling, data entry, project meeting support (scheduling, sign-in sheets, meeting minutes).

MINIMUM REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• 5+ years' of document control experience in Architectural, Construction, Engineering (AEC) industry or similar capacity.
• Experience with PM/CM Owner's Representative firms a plus.
• Strong experience in Microsoft Office (Word/Excel/PowerPoint) software.
• Ability to communicate effectively, verbally and in writing

PREFERRED QUALIFICATIONS:

• Associates or Bachelor's degree or equivalent years' experience
• Experience with document management collaboration software is preferred.
• Detail-oriented: Must be well organized and detailed focused
• Independent: Must be self-motived with ability to perform with little direction or supervision
• Dependable: Must be able to work beyond normal schedule when needed, is a true team player, and possesses a high degree of professionalism and discretion.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to moving machinery & mechanical parts, uneven ground, exposure to dust, gas or fumes, exposure to loud noise, and outside weather conditions.

Physical Requirements:

• The physical requirements must be met by an employee to successfully perform the essential functions of this job. Intermittent unassisted sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, stooping, crawling, pushing and lifting is required. Must be able to walk and/or stand for prolonged periods of time for at least eight hours per day. The employee must frequently lift and/or move light equipment up to 50 pounds without assistance. Must be alert to equipment in the field, occasional need to work near hazardous equipment and machinery, ability to walk on uneven ground while physically maneuvering construction sites, ability to work in extreme temperatures or humidity, and potentially work at heights.

Other Requirements:

• Possession of a valid state of residence driver's license with a clean driving record.
• Daily travel to and from construction sites, generally within 100 miles from the home office is expected. Short term, out of town, assignments may be required. Long term, out of town, assignments may be required, with advance notice of planned dates.
• May be required to work protracted and irregular hours to meet client's needs, including nights, overtime and weekends.
• All positions at Foster CM Group require an applicant who has accepted an employment offer to undergo a background check. Background checks may include, SSN/SIN validation, education verification, employment verification, criminal background check, fingerprint verification, and/or drug test. All employment offers are contingent upon successful results of required background checks.

Foster CM Group Benefits ( benefit package which includes both employer and employee paid plans) :

• Medical Insurance to include HSA and FSA benefits
• Dental Insurance
• Vision Insurance
• Prescription Drug
• Telehealth Benefits
• Life Insurance
• STD paid by the Company
• LTD paid by the Company
• Employee Assistance Program (EAP)
• 401 (K) with Company Match
• Vacation
• Holidays
• Paid Time Off (PTO)
• Financial Wellness
• Pet Insurance

Foster CM Group, Inc. is an Equal Opportunity Employer. This means that Foster CM Group does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs.

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